Jefferson Township

Montgomery County, OH

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Jefferson Township Event Hosting Rules


1. Event Approval and Permits

  • Application Submission: Event organizers must submit an event application at least 30 days before the event date.
  • Permits: Obtain all necessary permits, including but not limited to special event permits, health permits for food vendors, and noise permits if applicable.

2. Insurance and Liability

  • Liability Insurance: Provide proof of liability insurance covering the event. The insurance must list Jefferson Township as an additional insured.
  • Indemnification: Organizers must sign an indemnification agreement protecting Jefferson Township from any claims arising from the event.

3. Event Details and Compliance

  • Event Description: Provide a detailed description of the event, including the purpose, schedule, expected attendance, and types of activities.
  • Compliance with Laws: Ensure the event complies with all local, state, and federal laws, including health and safety regulations.

4. Vendor Management

  • Vendor Licenses: All vendors must have the necessary business licenses. Organizers can request a waiver for nonprofit events.
  • Health and Safety: Ensure food vendors obtain required health permits and adhere to food safety standards.
  • Fire Code Compliance: Food vendors must comply with all applicable fire codes, including proper use of cooking equipment, fire extinguishers, and maintaining safe distances from flammable materials.
  • Inspections: Township staff will inspect the event to ensure all vendors have the proper business licenses and comply with health and fire codes. Noncompliance will result in penalties.

5. Site Plan and Logistics

  • Site Plan: Submit a site plan detailing the layout of the event, including vendor booths, stages, seating areas, emergency access routes, and restroom facilities.
  • Parking and Traffic Control: Provide a parking and traffic control plan. Coordinate with local authorities to manage traffic and ensure pedestrian safety.

6. Public Safety

  • Emergency Plan: Develop and submit an emergency response plan, including procedures for medical emergencies, fire, and severe weather.
  • Security: Arrange for adequate security personnel to ensure the safety of attendees and participants.

7. Noise and Disturbance

  • Noise Control: Comply with local noise ordinances. Use of amplified sound may require special permits and must be approved by the township.
  • Respect for Residents: Minimize disturbance to nearby residents. Events should not interfere with the quiet enjoyment of neighboring properties.

8. Environmental Protection

  • Trash and Recycling: Provide sufficient trash and recycling bins. Ensure the event site is kept clean and is properly cleaned up after the event.
  • Protection of Natural Resources: Protect local flora and fauna. Avoid damaging trees, plants, and wildlife habitats.

9. Restroom Facilities

  • Adequate Facilities: Ensure an adequate number of restroom facilities are available for attendees. Restrooms should be accessible and maintained throughout the event.

10. Event Monitoring and Reporting

  • Township Monitoring: Allow township officials to monitor the event for compliance with these rules.
  • Post-Event Report: Submit a post-event report within 30 days detailing attendance, incidents, and any violations of these rules.

11. Fees and Charges

  • Application Fees: Pay any required application and permit fees at the time of submission.
  • Additional Charges: Be prepared to cover additional costs for security, traffic control, and other services provided by the township.

12. Penalties for Noncompliance

  • Fines and Penalties: Vendors who fail to obtain the necessary business licenses or comply with health and fire codes will be subject to penalties of up to $500.
  • Inspections: Township staff will conduct inspections during the event to ensure compliance. Noncompliant vendors will face immediate penalties.
  • Revocation of Permits: The township reserves the right to revoke permits if the event poses a risk to public safety or violates township regulations.
  • Future Bans: Noncompliance may result in future bans on hosting or participating in events in Jefferson Township.


Rules for Granting Business License Waiver for Vendors at Nonprofit-Hosted Events

1. Eligibility Criteria:

  • The event must be organized by a registered nonprofit organization.
  • The nonprofit must provide proof of its nonprofit status (e.g., 501(c)(3) designation).
  • The event must align with the nonprofit’s mission and benefit the community.

2. Application Process:

  • Nonprofits must submit a written request for a waiver at least 30 days before the event.
  • The request must include details of the event (name, date, location), the number of vendors, and the types of goods/services being offered.
  • The nonprofit must attach proof of its nonprofit status.

3. Vendor Compliance:

  • Vendors must comply with all local, state, and federal health and safety regulations.
  • Food vendors must obtain the necessary health permits.
  • Vendors must follow the event’s rules and regulations as set by the nonprofit and Jefferson Township.

4. Insurance and Liability:

  • The nonprofit must carry liability insurance for the event and provide proof of insurance.
  • Vendors are encouraged to carry their own liability insurance.

5. Limitations and Restrictions:

  • The waiver applies only to the business license requirement. Vendors must still comply with all other applicable regulations.
  • The waiver is valid only for the specified event and dates.

6. Review and Approval:

  • The Jefferson Township Business Licensing Office will review the waiver request.
  • The office may request additional information or documentation from the nonprofit.
  • Approval or denial of the waiver request will be communicated to the nonprofit within 30 days of submission.

7. Event Monitoring:

  • Jefferson Township reserves the right to monitor the event to ensure compliance with the waiver conditions.
  • Noncompliance by vendors or the nonprofit may result in revocation of the waiver and future ineligibility for waivers.

8. Post-Event Reporting:

  • Nonprofits must submit a post-event report within 30 days of the event, detailing the number of vendors, attendee turnout, and any incidents or issues that occurred.
  • The report helps the township evaluate the impact and compliance of the event.

9. Penalties for Noncompliance:

  • Vendors or nonprofits found in violation of these rules will face fines, revocation of the waiver, and potential future bans from hosting or participating in events in Jefferson Township.


By adhering to these rules, nonprofits and vendors can ensure a smooth, compliant, and successful event that benefits the community and aligns with Jefferson Township’s regulations.

Wavier Request Letter
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